Event calendar
Your entire team schedule in one view — dates, locations, times and assigned crew members.
Built for the events industry
Less chaos.
More events.
Rentales brings your event calendar, inventory and team together in one clear system.
✓ Designed for rental and technical production teams
Rentales · Calendar
ONE SYSTEM
Everything you need to run an event
From the first client call until the equipment is checked back into the warehouse — every detail stays visible and accessible.
Inventory management
See what is reserved, what is on site and what is still missing for each event.
Team coordination
Assign crew members, share updates and avoid last-minute calls and confusion.
Everything in one place
Files, notes, packing lists and event details stay exactly where the whole team can find them.
Event production companies
Equipment rental teams
Event agencies
Technical crews
THE COMPLETE TOOLKITEight connected modules.
Eight connected modules.
One source of truth.
Turn separate calendars, spreadsheets, emails and paper packing lists into one live workspace shared by the whole team.
Calendar
Month, week and day views, recurring events, powerful search, crew filters and complete event details.
Planning
Schedule setup and dismantling tasks, assign crew and vehicles, and catch availability conflicts before they happen.
Packing
Track what has been packed, sent to site and checked back in — including partial loads and missing equipment alerts.
Inventory
Manage quantities, categories, bundles and up to four price levels, with bulk import, CSV export and stock checks.
Proposals
Build branded proposals from event data, add labour and transport, apply equipment discounts while services stay at full price, and export polished PDFs.
Invoices
Generate VAT invoices from an event or saved proposal, export them as PDF and keep delivery status visible.
Timesheets
Log hours by event or task, calculate night work and export individual or team reports to Excel.
Team
Invite up to 25 members, assign roles and permissions, and give every person a clear, relevant view of the work.
A REAL SYSTEM FOR REAL WORKNot another spreadsheet.
Not another spreadsheet.
Your entire event operation in one place.
Rentales is built around the real workflow of event teams — from crew scheduling to every individual piece of equipment.
01 / PLANNING
See your entire team’s availability
The daily work plan and crew timeline help you assign people quickly and prevent scheduling conflicts.
02 / INVENTORY
Know exactly where your equipment is
Quantities, prices, categories, reservations and equipment assigned to events — all in one clear list.
FROM REQUEST TO COMPLETION
One continuous event workflow
Every stage uses the same event data, so information stays consistent as a project moves from sales to production and finance.
Client request
Event created
Proposal sent
Crew planned
Equipment reserved
Packed & dispatched
Event delivered
Equipment checked in
Invoice & timesheets
SIMPLE AND CLEAR1 2 3
Three steps to an organised workflow
Create an event
Add the date, location, time and all essential project details.
Assign your team and equipment
Schedule crew members and reserve the inventory you need.
Deliver without the chaos
Everyone sees the latest information on their phone or computer.
THE RIGHT VIEW FOR EVERY PERSON
Clear access. Less noise.
Role-based access keeps commercial data protected while each team member sees the events, tasks and tools relevant to their job.
Owner
Full control over modules, settings, backups, integrations, every event and the entire team.
Manager
Runs events, proposals, invoices, planning, packing, inventory, timesheets and team operations.
Crew member
Sees confirmed events, planning and packing, works with inventory without pricing, and submits own hours.
Guest
Read-only access to assigned events, personal planning tasks and the team directory.
CONNECTED WHERE IT MATTERS
Your tools, working together.
Google CalendarEvent syncGoogle DrivePDFs & backupsMaps + WazeVenue navigationCSV / XLSX / ICSImport & exportPWAInstall on mobileLive syncUpdates for the whole teamEnglish interfaceLanguage adaptation availableEmail alertsInvites & equipment noticesPush reminders30 minutes before work
BEYOND CALENDAR AND EXCEL
Know what is happening — before it becomes a problem.
Availability warnings help prevent double-booked equipment, crew and transport.
Create client-ready proposals from existing event and inventory data in minutes.
Managers see equipment, team assignments and event progress without chasing updates.
Install Rentales on a phone, open venue navigation and receive reminders before work.
FREQUENTLY ASKED QUESTIONS
What teams want to know.
01Does Rentales work on mobile?+
Yes. Rentales runs in a browser and can be installed as a PWA on a phone, giving field teams quick access without a separate app-store download.
02Can we import our existing data?+
Yes. Events can be imported from CSV, XLSX and ICS files, while inventory supports bulk CSV import. Data can also be exported for reporting and backup.
03Can different team members have different access?+
Yes. Owner, Manager, Crew member and Guest roles keep commercial, operational and read-only access clearly separated.
04Can we use only the modules we need?+
Yes. The Owner can enable or disable key modules for the whole company, keeping the workspace focused on your actual workflow.
05Can the interface be adapted to our language?+
Rentales is provided in English by default. Contact us and we can adapt the interface language to your company’s needs.
PRICING BUILT AROUND YOUR TEAM
Contact for pricing →Tell us how you work.
Rentales is configured around the modules and workflow your company needs. Contact us for a tailored demonstration and pricing.
SEE IT IN ACTION
Book a demo →See how Rentales can work for your team.
A short, no-obligation demo. We’ll discuss your workflow and show you the most relevant features.